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Sl. No. Process Authority Concerned Time Frame Applicable Rule CCS Pension Rules
1 Communication of the list to the Accounts Officer Concerned. Head of the Department 1st January  and 1st July each year 56(1)
2 Preparation of list of employees who are due to retire within 24 to 30 months. Head of the Department
Head of the Office
31st January and 31st July each year. In case of Government servants retiring for reasons other than immediately as soon as the fact comes to notice. 56(2)
3 Communication of the list to the Directorate of Estates in respect of employees having General Pool Accommodation with a view to obtain 'No Demand Certificate. Head of the Office. 24 months before retirement. 56(4)
4 Verification and determination of qualifying service, and if necessary, in consultation with the employee; and determination of average emoluments. Head of the Office. 24 months before the retirement. The process to complete before ten months from the retirement. 59 (a) & (b)
5 Communication of facts to the retiring employees for action by the employees. Head of the Office. 10 months before the retirement 59(c)
6 Submission of papers by the employee. Employee 8 months before retirement. 59(c)(iii)
7 Presentation of papers to AG/Controller of Account as applicable. Head Office. 6 months before the retirement 61(4)
8 Checking the pension and gratuity admissible and forwarding the PPO to the pension paying authority. AG/Controller of Account as applicable. 1 month before the retirement. 65
9 Dispatch of PPO to CPAO. PAO On the last working day of the month preceding the month of retirement.  
10 Dispatch of PPO to Link Branch of Authorized Bank. CPAO By 20th of the month of retirement.  
11 Dispatch of PPO to Paying Branch. Link Branch By 23rd  of the month of retirement.  
12 Completion of all formalities and crediting the pension to the pensioner’s account. Paying Branch Last date of the month  
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