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FAQ - Payment

Frequently Asked Questions - Payment

Treasury Bills

Q. 1. What is Book of Drawl?
Ans. Book of Drawl is a register used by the D.D.O.s for presenting the bills in to the Treasury/Sub-Treasury for drawl of money.
Q. 2. What is B.T.R.?
Ans. B.T.R. is the abbreviated from of Bill Transit Register. This may be used by the Treasury/Sub-Treasury to receive the bills/cheques and to record the issue of tokens to the presenter.
Q. 3. What is a Token?
Ans. Token is an acknowledgement of receipt of bills or cheques at the Treasury/Sub-Treasury which is obtained by the presenter.
Q. 4. What happens when the token is lost?
Ans. The cost of a subsequent token at present is Rs. 100/-. It can be obtained again by any D.D.O. by depositing Rs. 100/- through challan under appropriate Head of Account if lost.
Q. 5. How many bills can be submitted in one token?
Ans. Only one bill/cheque can be presented at the Treasury/Sub-Treasury against one token.
Q. 6 What is the validity of a Treasury cheque? How it can be revalidated?
Ans. The cheque is valid for 3 months from the date of its issue or till the financial year ending whichever is earlier. In case of a lapsed cheque the D.D.O. can present a fresh cheque after obtaining the non-drawl certificate from the Treasury/Sub-Treasury.
Q. 7. Can a messenger present the bill at any of the counter of the Treasury?
Ans. To receive the bill in the Treasury/Sub-Treasury there is only one counter available.
Q. 8. If authorized messenger is not available, how the bills may be presented?
Ans. In absence of authorized messenger the D.D.O. can authorize another messenger as per the provision laid down in O.T.C.
Q. 9. How can a DDO know the status of his bill in the Treasury?
Ans. The token number allotted on the bill side by side recorded in the D.D.O.s Book of drawls against the bill presented at the Treasury/Sub-Treasury with date can be used to ascertain the status of the bill on the computer.
Treasury Reconciliation
Q. 1. Is it essential for Bank to transmit receipt and payment scroll with challans & vouchers at the close of each working day to the treasury?
Ans. Bank has to transmit, since daily transmission shall reduce the discrepancies & irregularities in transactions/ account reconciliation between treasury and Bank. Retention of bills beyond stipulated period & transmitting challans/vouchers for days together in bunches, shall in no way be helpful for reduction of discrepancies & irregularities.
Q. 2. Is it necessary to seal each individual receipt & payment and under whose signature, the documents are to be transmitted to the treasury?
Ans. Each receipt and payment is to be daily sealed. Scrolls, Challans & vouchers are to be transmitted to the treasury in the sealed box. Authorized signatory of the Bank has to sign the documents.
Q. 3. Who has prescribed the format of maintenance of passbooks of receipts and payments?
Ans. Passbooks of receipts and payments are to be maintained in the format prescribed by RBI.
Q. 4. Is there any circumstances wherein payments be made on the bills/Govt. cheques of a year after 31st March?
Ans. Under no circumstances, payment should be made on the bills/ Govt. cheques of a year after 31st March of that year.
Q. 5. Is it required for the Bank to categorize bank claim for reimbursement of direct pension payments under respective Head of Accounts?
Ans. Direct pension payments made by the Bank claim need to be categorized under respective HoA.
  a) Central Govt. pension (including Rly. & Defence) "8658-Suspense Account"
  b) Other State Govt. pensions "8793-ISS Account"
  c) Orissa State Govt. pensions "2071-Pension & other retirement benefits"
  All pension payments under HoA 2071- "Pension & other retirement benefits" are not to be clubbed.
Q. 6. Is there any scope to have transactions in fraction of rupee?
Ans. No. No payment or receipt is either to be made or accepted in fraction of rupee.
Q. 7. Is there any provision of charging interest on the delay in crediting Govt. Deposits?
Ans. There is a provision of charging 2% penal interest above normal Bank rate on delay of more than 10 days in respect of deposits of more than 10 lakhs.
Q. 8. Should there be any communication to the treasury on recovery of excess payment made by the bank on account of pension?
Ans. Any recovery of excess payment made, by the bank on account of pension to be reported to the treasury, in every month.
Q. 9. Can there be a payment made on gross amount?
Ans. No. Payment shall always be made on net amount.
Q. 10. Can there be a payment made on gross amount?
Ans. No. Payment shall always be made on net amount.
Q. 11. Should there be any alteration/ Correction to the DMS?
Ans. No. There should not be any alteration/ correction to the DMS & the DMS of accounts should be forwarded to the treasury on the 1st working day of succeeding month.


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